A Guide to Teacher Evidence & Artifact Management

A single classroom observation is just a snapshot in time. It can’t possibly capture the thoughtful planning behind a unit, the progress a student makes over several weeks, or the countless hours a teacher invests in their craft. Artifacts are how educators tell their complete professional story, providing concrete proof of their skills and impact. But without a clear process, collecting this proof can feel like another overwhelming task. Effective teacher evidence and artifact management empowers teachers to take control of their narrative, turning evaluations from a simple review into a rich, collaborative conversation grounded in the great work they do every single day.

Key Takeaways

• Treat Artifacts as a Professional Story, Not a Checklist

  : Shift your focus from collecting everything to selecting a few powerful examples that showcase your teaching practice. Add brief annotations to provide context, turning each piece of evidence into a clear demonstration of your skills and student impact.

• Build a Simple, Consistent Collection Routine

  : Avoid the last-minute scramble by setting aside a small amount of time each week to upload and organize your evidence. Using a centralized digital platform makes this process manageable, secure, and efficient.

• Use Your Portfolio for Targeted Goal-Setting

  : Go beyond evaluation prep and use your collection as a tool for self-reflection. By aligning artifacts with your teaching framework, you can identify specific strengths and pinpoint clear, actionable goals for your professional development.

What Are Teacher Artifacts and Evidence?

Think of teacher artifacts as the tangible proof behind great teaching. They are real-world examples of a teacher's work that demonstrate their skills and dedication, painting a fuller picture than a single classroom observation ever could. These pieces of evidence are the building blocks of a professional story, showing how a teacher meets specific standards and grows over time. By collecting artifacts, educators can reflect on their practice, showcase their strengths, and participate more actively in their own evaluations. This process transforms evaluations from a simple check-in to a meaningful conversation about professional growth, all grounded in established teaching frameworks.

What Counts as Teaching Evidence?

So, what exactly counts as evidence? It’s anything that illustrates a teacher's proficiency and impact. A classroom observation is a snapshot, but artifacts provide the context and depth that might be missed in that moment. For instance, an observation might not capture the thoughtful planning behind a unit or a student's progress over several weeks. Artifacts like detailed lesson plans or student work samples fill in those gaps. They serve as concrete proof of a teacher's skills, allowing them to demonstrate their abilities even when those skills aren't on display during a formal walkthrough. This makes the evaluation process more fair, comprehensive, and teacher-driven.

Key Artifacts Every Teacher Needs

While specific artifacts can vary, some are universally valuable for demonstrating effective teaching. Foundational items include lesson plans and instructional materials, which showcase a teacher's ability to design engaging, standards-aligned learning experiences. Samples of student work, especially those showing progress over time, are powerful indicators of a teacher's impact. Other crucial artifacts include logs of professional development activities, which highlight a commitment to continuous improvement, and communication records with parents, which demonstrate strong home-school partnerships. These items collectively provide a well-rounded view of a teacher's practice.

Why Digital Artifacts Matter

Organizing these materials in a digital portfolio takes evidence collection to the next level. A digital system makes it easy to gather, sort, and share artifacts, creating a living record of professional growth. Instead of binders overflowing with paper, teachers have a streamlined, accessible collection that can be updated throughout the year. This approach saves time and space and allows for richer forms of evidence, like video clips of lessons or links to digital projects. A well-managed digital portfolio makes preparing for evaluations simpler and helps educators tell a compelling, evidence-backed story of their professional journey. You can see how a platform can help organize these artifacts efficiently.

Common Challenges in Managing Teacher Evidence

Collecting and managing teacher evidence sounds straightforward, but anyone who’s actually done it knows it comes with its own set of hurdles. From overflowing binders to scattered digital files, the process can quickly become overwhelming for both teachers and administrators. The goal is to create a clear picture of a teacher's practice, but logistical issues often get in the way, making it harder to focus on what truly matters: professional growth and student learning.

When evidence is disorganized or inconsistent, it undermines the entire evaluation process. It becomes difficult to have meaningful, data-driven conversations about performance and development. Let’s walk through some of the most common challenges schools face and start thinking about how to solve them.

The Struggle with Time and Resources

Let's be real: teachers and administrators are already stretched thin. Finding the extra hours to meticulously gather, organize, and upload artifacts can feel like an impossible task. This time crunch often leads to rushed documentation or, worse, evidence that doesn't fully represent a teacher's skills. When the process itself is a burden, it detracts from its purpose. A streamlined approach to evaluations is essential, one that integrates evidence collection into the natural workflow rather than adding another item to an endless to-do list. The right system should save time, not consume it.

Keeping Evidence Quality Consistent

What one person considers a high-quality artifact, another might see as insufficient. This inconsistency is a major challenge, especially in larger schools or districts. Without clear guidelines, the quality of evidence can vary dramatically from one teacher to the next, making evaluations feel subjective and unfair. Establishing a shared understanding of what constitutes strong evidence is the first step. Using standardized evaluation frameworks helps create a common language and set clear expectations for everyone involved, ensuring that the evidence collected is both meaningful and equitable across the board.

Solving Organization and Storage Problems

Physical binders are bulky and hard to share, while generic cloud drives can quickly become a digital mess of poorly labeled files. When artifacts are stored in different places and formats, it’s nearly impossible to get a holistic view of a teacher’s performance. This disorganization makes it difficult to prepare for observations and post-observation conferences. An effective system needs a central, organized repository where evidence is easy to find, sort, and connect to specific performance standards. A well-organized system transforms evidence from a compliance task into a tool for reflective, growth-oriented conversations.

Protecting Privacy and Security

Teacher artifacts often include student work, data, and even videos of classroom instruction, all of which are protected by privacy laws like FERPA. Ensuring this sensitive information is stored securely is non-negotiable. Using personal accounts or unsecured platforms puts student and teacher data at risk. A dedicated, secure platform is essential for managing evidence responsibly. When you request a demo of any evidence management tool, security protocols should be one of the first things you ask about. Protecting privacy isn't just a legal requirement; it's fundamental to building trust with your staff and school community.

How to Build a Strong Artifact Collection

Building a strong artifact collection is about more than just checking boxes for an evaluation. It’s about creating a rich, detailed story of your professional practice and its impact on students. When you intentionally gather evidence, you’re not just preparing for a meeting with an administrator; you’re engaging in a powerful form of self-reflection that highlights your strengths and pinpoints areas for growth. A well-organized collection can transform your evaluation from a simple review into a meaningful conversation about your craft.

Think of your collection as a professional portfolio that showcases your skills in action. It provides concrete proof of the expertise and dedication you bring to your classroom every day, capturing moments that a single observation might miss. By systematically documenting your work, you take control of your professional narrative and build a foundation for continuous improvement. This process helps you connect your daily efforts to broader teaching standards, like the Danielson Framework for Teaching, making your growth tangible and clear.

Documenting Lesson Plans and Materials

Your lesson plans are the architectural drawings of your classroom instruction. They demonstrate foresight, strategy, and a deep understanding of your students' needs. To build a strong collection, go beyond simply saving your daily plans. Include comprehensive unit plans that show long-term sequencing and curriculum mapping. Highlight specific examples of differentiated materials you’ve created for diverse learners, such as modified assignments or tiered activities. Don’t forget to include materials that show how you integrate technology or project-based learning. Adding a brief note explaining the "why" behind a particular lesson or resource can provide valuable context, showing an evaluator the thoughtful decision-making that underpins your teaching.

Capturing Student Assessment Data

Student assessment data tells the story of learning and progress in your classroom. This evidence is crucial because it makes student growth visible and connects it directly to your instruction. Your collection should feature a variety of assessments that show a complete picture. Include examples of pre- and post-assessments to demonstrate growth over time, rubrics you’ve designed for projects, and anonymized student work samples that represent different performance levels. You can also include summaries of how you’ve analyzed assessment data to inform your instructional decisions, such as re-teaching a concept or forming small groups. This shows you’re not just grading—you’re using data to actively guide student success.

Tracking Professional Development

Your commitment to professional growth is a key part of your teaching practice. Think of documenting your development as taking "selfies" of your learning journey. Instead of just filing away certificates, create a log of the workshops, courses, and conferences you attend. More importantly, capture how you apply that new knowledge in your classroom. Did you try a new instructional strategy you learned at a conference? Add your lesson plan and a reflection on how it went. Did a book study inspire a new approach to classroom management? Document the changes you made and the results you saw. This turns your professional development from a list of events into a compelling narrative of continuous improvement.

Recording Parent Communication

Building strong relationships with families is fundamental to creating a supportive learning environment. Your artifacts should reflect your efforts to foster these connections. Keep a log of positive parent communications, including appreciative emails or notes (with names redacted for privacy). Include copies of your class newsletters, updates you post on school communication apps, or templates you use for parent-teacher conferences. These items demonstrate your proactive and positive approach to building a home-school partnership. This evidence makes the invisible work of community-building visible, showing how you create a classroom culture where students feel supported both in and out of school.

Choosing Between Digital and Physical Artifacts

While a physical binder of artifacts might feel traditional, a digital portfolio offers far more flexibility and efficiency. A digital collection is a dynamic, easily accessible showcase of your work that you can organize, update, and share with the click of a button. Using a dedicated platform allows you to upload photos, videos, documents, and links, creating a rich, multimedia representation of your teaching. This eliminates the hassle of printing and organizing paper copies and ensures your evidence is secure and easy to present. Systems like 2gnoMe are designed to help you seamlessly connect your digital artifacts directly to evaluation frameworks, making the entire process more streamlined and meaningful. You can request a demo to see how it works.

Find the Right Tools for Managing Evidence

Once you have a system for collecting evidence, the next step is choosing the right tools to store and organize it. The right technology can turn a daunting task into a manageable, streamlined process. Instead of juggling binders and scattered files, you can create a centralized hub for all your artifacts. This helps teachers focus on what the evidence shows, rather than where to find it. Let's look at a few options, from simple storage to comprehensive management systems, to find the best fit for your school's needs.

Using Digital Organization Platforms

A digital portfolio is more than just a folder of files; it’s a curated collection of artifacts that tells a story of professional growth and student achievement over time. These platforms are excellent for preserving the incredible work that happens in the classroom. With tools designed for showcasing evidence, teachers can easily upload documents, photos, and videos to demonstrate their skills and impact. This approach not only helps organize materials but also makes it simple to share specific examples of practice with administrators or during peer reviews, creating a clear narrative of a teacher's journey.

Leveraging Cloud Storage

For a straightforward and accessible solution, cloud storage services like Google Drive or Dropbox are a great starting point. These tools can transform a chaotic collection of files into a structured, manageable system that supports both teachers and administrators. You can create a clear folder structure, share documents with a simple link, and access evidence from any device. While they may lack the specialized features of portfolio systems, their simplicity and familiarity make them a practical choice for getting started with digital evidence management and reducing the administrative burden on educators.

Implementing Portfolio Management Systems

When you need more than just storage, a dedicated portfolio management system is the way to go. These platforms are designed specifically for educators, offering features that go beyond simple file organization. Teachers can use them to manage projects, track individual student progress, and organize lesson plans across different subjects. These systems often include templates and tools that guide teachers in curating their evidence, ensuring that the artifacts collected are meaningful and well-documented. They provide a more structured approach to building a comprehensive professional portfolio that reflects a teacher's true impact.

Integrating with Evaluation Frameworks

The most powerful tools are those that integrate directly with your school’s evaluation framework. Collecting artifacts can feel overwhelming, but a system that connects evidence to specific performance standards makes the process purposeful. Instead of just storing a lesson plan, a teacher can tag it to a specific component of the Danielson Framework, for example. This direct alignment helps educators see exactly how their work demonstrates proficiency and provides clear talking points for evaluation conferences. It turns evidence collection from a compliance task into a meaningful part of professional growth.

Document and Reflect on Your Evidence

Collecting artifacts is just the first step. A folder full of lesson plans and student work is a great start, but the real growth happens when you pause to think about what it all means. This is where documentation and reflection turn a simple collection of evidence into a powerful tool for professional development. By adding context and thoughtfully reviewing your work, you can identify patterns, celebrate successes, and pinpoint exactly where you want to improve.

This process isn't about creating more work for yourself. It's about working smarter. Instead of scrambling to find evidence before an evaluation, you’ll have a curated, meaningful portfolio that tells the story of your teaching practice. It transforms evidence management from a compliance task into an ongoing, reflective practice that fuels your growth as an educator. A structured approach helps you connect your daily efforts to larger professional goals and the specific domains of your teaching framework, making every piece of evidence count.

Establish a Regular Collection Routine

We all know that collecting and managing evidence can feel like a huge task, especially on top of everything else. The key is to build a simple, consistent routine. You don't need to document everything every day. Instead, set aside a small amount of time each week—maybe 30 minutes on a Friday afternoon—to select and upload one or two meaningful artifacts from the week. Integrating this into your existing workflow, like when you’re finishing up lesson plans, makes it feel less like an extra chore. A consistent routine prevents the last-minute scramble and ensures you’re capturing high-quality evidence when it’s still fresh in your mind. Our Knowledgebase offers more tips for streamlining this process.

Add Context to Your Documentation

An artifact without context is like a picture without a caption—it doesn’t tell the whole story. For each piece of evidence you save, add a brief annotation. What was the learning objective? Why did you choose this specific approach? What was the outcome, and what did you learn from it? As the University of Iowa's Center for Teaching suggests, you should highlight aspects of the artifact that best show your efforts and explain your future goals. This simple step connects your actions to your intentions and turns a static document into a dynamic record of your professional judgment. It also makes it much easier to align your work with specific teaching frameworks.

Implement Quality Control Checks

Not all evidence is created equal. To build a strong portfolio, you need to be selective. Regularly review your collection with a critical eye. Is this artifact the strongest representation of your practice in a particular area? This is where feedback from a trusted colleague or instructional coach can be invaluable. As one ASCD article notes, these reflective conversations help you move beyond a surface-level review. Scheduling brief check-ins with a mentor can provide a fresh perspective and help you ensure your evidence is clear, relevant, and impactful. This collaborative process strengthens your portfolio and your practice at the same time.

Develop Self-Reflection Strategies

The ultimate goal of collecting evidence is to fuel your own professional growth. Use your portfolio as a tool for self-reflection. Set aside time to look through your artifacts and ask yourself some guiding questions: What patterns do I see in student learning? Where am I consistently strong, and what instructional challenges keep appearing? This process of noticing is the first step toward meaningful improvement. By regularly reflecting on your documented practice, you can set targeted, achievable goals for yourself. Platforms that connect evidence directly to professional learning make it easier to find resources that address the specific areas you’ve identified for growth.

Create a Sustainable Evidence Management System

Building a collection of artifacts is one thing; managing it effectively over the long term is another. A sustainable system isn't just about storage—it's about creating a process that saves time, protects sensitive information, and supports ongoing professional growth without adding unnecessary burdens. When you move from simply collecting evidence to strategically managing it, you create a powerful resource for both teachers and administrators.

The key is to establish clear, repeatable workflows. This means thinking ahead about how evidence will be collected, stored, reviewed, and presented. A sustainable system should feel like a natural part of the teaching and evaluation cycle, not a frantic, last-minute task. By implementing smart strategies, security measures, and regular review cycles, you can turn evidence management from a source of stress into a streamlined process that genuinely reflects and supports teacher development. This approach ensures that the effort put into gathering artifacts pays off in meaningful, actionable insights.

Save Time with Smart Strategies

To make evidence management sustainable, you have to be efficient. Instead of trying to document everything, encourage teachers to be selective. The best artifacts don't just show performance; they also tell a story of professional growth and future goals. Focus on quality over quantity. A few well-chosen pieces of evidence that are clearly aligned with your school's teaching framework are far more powerful than a mountain of unorganized files.

Using a platform that allows you to tag artifacts to specific domains or standards as you upload them is a huge time-saver. This simple step eliminates the need to sift through folders later, trying to remember which lesson plan demonstrates a particular skill. By organizing evidence from the start, you make the entire evaluation process smoother and more focused on meaningful feedback.

Put Security Protocols in Place

Managing teacher and student data comes with a responsibility to protect it. Storing artifacts across personal laptops, USB drives, and various cloud accounts creates significant security risks and makes it difficult to maintain privacy. A centralized, secure system is essential. Establish clear protocols for where and how evidence should be stored, ensuring that access is limited to authorized personnel.

When choosing a platform, look for features like secure logins, data encryption, and clear privacy policies. This not only protects sensitive information but also gives teachers confidence that their professional materials are being handled responsibly. A secure system addresses the common hurdles of evidence collection by providing a single, safe place for everything, reducing the risk of data breaches and simplifying compliance with privacy regulations.

Set Up a Continuous Review Process

Evidence collection should be an ongoing conversation, not a once-a-year scramble. The real value of artifacts comes to light during reflective conversations between teachers and their coaches or administrators. To make this happen, you need to build time for review directly into your process. Schedule regular, brief check-ins to discuss recently added artifacts. This transforms evidence from a static collection into a dynamic tool for growth.

This continuous loop of collection and reflection helps teachers see their progress in real time and allows administrators to provide timely, relevant support. It moves the evaluation process beyond a simple "eye test" and into a deeper, more meaningful dialogue about teaching practice. By formalizing this review cycle, you can create a culture of continuous improvement that is supported by concrete evidence.

Prepare Your Portfolio for Presentation

The final step in managing evidence is presenting it effectively. A well-curated digital portfolio should do more than just check boxes on an evaluation rubric; it should showcase a teacher's professional journey, skills, and creativity over time. Encourage teachers to think like storytellers, selecting artifacts that work together to demonstrate their impact and growth. Adding brief annotations or reflections to each piece of evidence can provide crucial context for evaluators.

Using a system that helps organize and present this information clearly is key. A platform that allows you to easily filter and view evidence based on framework standards can help both teachers and administrators prepare for productive evaluation meetings. When a portfolio is well-prepared, it becomes a celebration of a teacher's hard work and a solid foundation for setting future professional goals.

Connect Evidence to Professional Growth

Collecting artifacts isn't just about checking a box for your evaluation. It's about creating a clear, evidence-based story of your journey as an educator. When you intentionally connect your evidence to your goals, you transform a simple portfolio into a powerful tool for professional growth. This process helps you see your practice from a new perspective, identify exactly where you’re excelling, and pinpoint the areas where you want to develop further.

Instead of relying on a single observation, a well-curated collection of evidence provides a comprehensive picture of your skills and impact over time. It’s the difference between a snapshot and a feature film of your classroom. By thoughtfully organizing and reflecting on your artifacts, you can take control of your professional development, making it a meaningful, continuous cycle of improvement rather than a once-a-year scramble. This strategic approach ensures that every piece of evidence serves a purpose, guiding you toward becoming an even more effective teacher.

Align Evidence with Your Teaching Framework

Your artifacts gain meaning when they are connected to a larger structure. Every piece of evidence you collect should directly correspond to the components of your district’s chosen teaching framework, like the Danielson Framework for Teaching. This alignment demonstrates your proficiency across all required domains and shows you understand the standards of effective teaching. More importantly, the artifacts you choose should illustrate how you have grown as an instructor and how you plan to continue that growth. Think of your framework as a map and your artifacts as the landmarks that show your progress along the way. This direct connection makes your evaluation conversations more focused and productive.

Select the Most Impactful Evidence

The goal is not to collect everything, but to collect the right things. Managing a mountain of artifacts can be daunting, so focus on quality over quantity. Select evidence that best tells the story of your teaching and your students' learning. A single, well-annotated artifact—like a video of a lesson that shows student engagement, accompanied by the corresponding lesson plan and student work samples—is far more powerful than a dozen unorganized worksheets. Choose pieces that highlight your skills in ways a single observation might not capture. Your collection should be a curated gallery of your best work, not a storage unit for every paper that passes through your classroom.

Set and Track Professional Goals

Your evidence collection is a rich source of data for personal goal-setting. As you review your artifacts, you can move beyond simple "eye tests" and have reflective conversations with yourself or a coach about what the evidence truly shows. You might notice patterns in student performance that suggest a need to refine your questioning techniques or see an opportunity to incorporate more technology. Use these insights to set specific, measurable professional goals. A platform that helps you track progress toward these goals makes the process even more effective, turning reflection into tangible action and creating a clear path for your development.

Link Artifacts to Professional Development

The connection between evidence and growth becomes a powerful cycle when you link it to professional development. Your artifacts help you identify a growth area, you set a goal to address it, and then you seek out relevant professional learning to build your skills. The new strategies, lesson plans, or certificates you gain from that training become the next artifacts in your collection, demonstrating your commitment to continuous improvement. This process shows administrators that you are a reflective practitioner who actively seeks out opportunities to learn and refine your craft, making your portfolio a living document of your professional journey.

Use Your Evidence Collection to Its Full Potential

Once you have a system for collecting and organizing your artifacts, the next step is to make them work for you. A well-curated portfolio is more than just a folder of documents for your evaluation; it’s a dynamic tool for professional reflection, collaboration, and career growth. By being intentional about how you use your evidence, you can transform it from a simple requirement into a powerful narrative of your teaching journey. This means connecting your artifacts to specific goals, preparing them for meaningful conversations, and creating a sustainable plan for long-term management. Let’s look at how you can get the most out of your hard work and turn your evidence collection into a cornerstone of your professional practice.

Follow Documentation Best Practices

The most effective artifacts tell a story of your growth. When selecting what to include, think beyond simply checking a box. The evidence you submit should demonstrate not only your performance in different framework categories but also how you’ve developed as an educator and where you plan to go next. Add annotations or brief reflections to each piece of evidence to provide context. Explain why you chose it, what it demonstrates about your teaching, and how it connects to student learning. This simple step transforms a static document into a meaningful reflection of your practice, making it easier for evaluators and coaches to understand your instructional choices and their impact.

Prepare for Your Evaluation with Confidence

Walking into an evaluation meeting with a well-organized portfolio can make all the difference. Artifacts are your opportunity to showcase skills and proficiencies that might not be visible during a single classroom observation. They provide a more complete and nuanced picture of your teaching. To prepare, organize your evidence according to your school’s evaluation framework, such as the Danielson Framework for Teaching. This allows you to guide the conversation and point to specific examples that support your performance ratings. When you can confidently connect your daily work to established standards, you turn the evaluation into a collaborative discussion about your professional growth.

Plan for Long-Term Evidence Management

Collecting evidence can feel overwhelming, especially when you’re trying to manage it all at once. The key is to build a sustainable system that integrates into your regular routine. Instead of scrambling before an evaluation, set aside a small amount of time each week to upload and annotate new artifacts. Using a centralized digital platform helps you avoid the common hurdles of disorganization and lost files. A good system not only saves you time but also creates a living portfolio that grows with you throughout your career. For more practical strategies, you can often find helpful tips in a platform’s knowledgebase.

Find Opportunities to Collaborate

Your evidence collection is a fantastic resource for collaboration with colleagues. Share a successful lesson plan in your next PLC meeting, or discuss a challenging student work sample with a mentor teacher. These artifacts can ground your conversations in concrete examples, moving beyond simple "eye tests" to deeper, more reflective discussions. Sharing your work opens the door for valuable feedback and new ideas. This collaborative approach to professional growth helps build a supportive school culture where everyone is focused on improving their practice and enhancing student learning.

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• How to Choose Teacher Evaluation Tools for Administrators

Frequently Asked Questions

How do we get teachers on board with collecting artifacts without it feeling like just another task? The key is to frame the process around professional growth, not compliance. When teachers see their artifact collection as their own professional story—a way to showcase their skills and reflect on their craft—it becomes empowering rather than burdensome. Start by emphasizing that this is their opportunity to highlight successes that an observation might miss. A streamlined digital platform also helps by integrating evidence collection into their natural workflow, making it a quick and simple part of their routine instead of a separate, time-consuming chore.

Is there a "right" number of artifacts a teacher should collect? It's much more about quality than quantity. A few well-chosen artifacts that clearly demonstrate proficiency and growth are far more powerful than a folder full of unorganized documents. Encourage teachers to think like curators, selecting the one or two pieces of evidence that best tell the story of a particular unit or standard. The goal is to create a meaningful, representative sample of their work, not to document every single thing they do.

Why can't our school just use a shared cloud drive instead of a dedicated platform? While cloud storage is a good first step away from physical binders, it often lacks the structure needed for meaningful evaluation and growth. A dedicated platform is designed to connect evidence directly to your teaching framework, which helps organize artifacts purposefully. These systems also offer better security for sensitive student data and provide tools that facilitate reflection and goal-setting, turning a simple storage folder into a dynamic tool for professional development.

This sounds like a lot of work. How does a formal system for managing evidence actually save time? The initial setup requires some thought, but a good system creates efficiency in the long run. It saves time by eliminating the last-minute scramble to find evidence before an evaluation. When artifacts are organized and aligned with your framework throughout the year, preparation for meetings becomes quick and straightforward. It also makes feedback conversations more focused and productive because you can immediately point to concrete examples, leading to clearer goals and less time spent trying to recall specifics.

What's the most important first step for creating a more sustainable evidence management process? The most crucial first step is to establish a shared understanding of what constitutes strong evidence. Before you even think about tools or platforms, bring your staff together to define clear expectations. By using a consistent teaching framework as your guide, you can create a common language and set clear standards for everyone. This ensures the process is fair and that the evidence collected is meaningful, which builds the foundation for a successful and sustainable system.